Special Leave and Unpaid Leave
Special leave and unpaid leave fall under two different policies and are input into different systems.
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Special Leave Paid/Unpaid
Please see the list of situations that fall under special leave. If your circumstance is on this list, then this must be recorded in My View. Firstly, this needs to be pre-approved by your line manager and their SLT lead. If not approved by them, you can appeal your request to the Principal, who will have the final decision.
Exception to following this process: You do not need to follow the pre-approval process if the event is urgent or, an immediate crisis. This needs to be actioned by calling your line manager.
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All Staff
Special leave will be approved as per GoJ special leave summary table. Unpaid leave will be referred to our HRBP for processing via payroll. Leave will only be approved if it is allowed under GoJ policy and the needs of the student and the department can be met. There is some discretion which rests with the Principal, but there is less flexibility with term-time only staff, as it is difficult to make up time outside of their working days. HR can be consulted to ensure consistency and fairness.
The Principal applies to the Chief Officer for approval for special leave, paid or unpaid, for her/himself.
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All-year-round permanent staff who want to access additional holidays.
Unpaid leave for additional holidays is not special leave – the same approval process needs to be followed; it must be approved by your line manager and SLT colleague. If approved, SLT will email the HRBP with the information, and the HRBP will need to complete an online form on their my.gov account. You will then receive a letter confirming your approved unpaid leave. The reason for this is normally that you have used all your annual leave and have had approval to take more time off. Alternatively, you can buy additional leave with approval so as not to affect your pension.
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