Estates & Sustainability Update

Works Completed During October half term

University – replacement of the main external and hall access doors
Brunel – re-decorating of the Lobby/stairwell area, after the leak

Sustainability

Bethany Lloyd is the new Sustainable Officer, and she will be based in HIC.
Additional recycling bins have been installed around the various buildings of the campus.

RECYCLING

Every building now has recycling bins see location map below.

HC Recycled Bag statistics
Sept 22 – Aug 23

Total number of bags collected 6520. Recycled 123 bags (2%)

Broken down as follows:

Paper – 51
Plastic – 38
Cans – 34
Mixed waste – 6397

This a poor result, as only 123 recycle bags (2%) have been collected. As we have installed additional bins around the various buildings, can you all make a conscious effort to ask your students to use them, as we are aiming to increase our percentage to 30%.

Recycled Bag statistics for Sept 23 only

Total number of bags collected 912. Recycled 78 bags (8.6%)

Broken down as follows:

Paper – 26
Plastic – 26
Cans – 26
Mixed waste – 834

As you can see, we have started the term on a positive note with an increase, let’s keep it going.

Decarbonising Government October Update:

Binning the recycling myths for good!

There are many misconceptions around recycling in Jersey. We often hear that all our recycling gets burnt anyway.

This is wrong.

We only send our recycling to reputable companies that have been checked. These companies turn the recyclable materials into new products that feed into the supply chain.

This applies to all recycling in Jersey (parish collections, one-off items dropped off at La Collette, and Government collections). Some recycling may be collected in the same vehicle collecting general refuse – but these loads are never mixed!

Only contaminated recyclables are diverted to the Energy Recovery Facility to be burnt – which is why it’s so important to segregate your recyclables correctly and check what can and can’t be recycled.

Carbon Literacy Training

We’re really excited to announce that Carbon Literacy Training is back! The Decarb Programme Board has agreed to deliver the course corporate-wide, so the next session will be taking place in November.

While there are limited spaces available for this session, there should hopefully be more opportunities to book onto Carbon Literacy by the new year. The Decarb Unit (DCU) decarb@gov.je

Bicycle Rack

Love to ride Jersey logo has been installed on our new bicycle rack, to promote the cycling to work scheme.

Health & Safety

IMPORTANT NOTICE

FIRE DOORS

A reminder that under the fire regulations it is illegal to block fire escape routes and wedge fire doors open.

Please can you ensure that all fire doors in your areas are not wedged open, and that fire routes aren’t blocked.

Once again, someone has used a wedge to hold back a fire door in the PSC. This prevents the door closing should the alarm go off.

Training

Can all HOD’s review the training matrix, found in HOD teams, general, 2023 training matrix and ensure that all your staff names are correct on the sheet, and

their H&S training is up to date. Any refresher or training that is required, please contact Sheila McIntosh

Fire Risk Assessment of Highlands College – Update

All risks were given the following categories:

Intolerable
High
Medium
Low

Jersey Property Holdings were originally going to tackle the Intolerable and Highs first, however, it soon became apparent that the enormity and scope of the works across all schools meant that they could only cope.

with the Intolerable ones before beginning of term.

Out of our elven Buildings, we had 3 Intolerable, please see below:

Building	Location	Issue	What has been done	Current/ remaining risk
Turner	1^st floor Life skills Kitchenette	The kitchenette is a higher risk of fire due to cooking appliance, which means persons could get trapped in the inner classroom with no way out and because of students with behavioral and mobility issues they would be and an increased risk	As SOP (Standard Operating Procedure) is currently in place, which staff are not to do any cooking whilst the inner classroom is in use. Currently waiting for JPH architects to produce a structural design/alteration. Also, Personal Emergency Evacuation Plans (PEEPS) will be put in place at the start of term	Reduced from Intolerable to High
Camden	Fire doors in the metro area	The fire doors in metro by the kitchens end do not have automatic closers nor are rated fire doors. Meaning in a case of a fire in the ground floor smoke would travel up the back staircase of Camden.	Automatic closers have been installed and new rated fire doors are due to be installed by contractors.	Completed
Nash	Trowel trades classroom	Inner classroom, person could become trapped in an event of fire in the main workshop.	An opening between the walls has been made, so an alternative exit is now provided to the classroom, fire doors and frames to be installed soon	Completed

All these measures have been discussed with the Health and Safety Manager of CYPES and the Fire Service Liaison officer.

There are other high and medium risks to deal with, with a mixture of responsibilities between the Landlord (JPH) and us, being the Tenant, which we have already reduced.

COVID Update

Please note the College does not have any LFT kits available.

COVID-19 de-escalation, what this means for managers.

To align with the final phase of Jersey’s COVID-19 response, with effect from 1August, any instances where an employee is off sick with COVID-19 will be recorded as sickness absence on MyView and subject to ordinary sick leave procedures. This means that a medical certificate will be required after three days of absence, similar to any other period of sickness absence.

In line with the revised guidance, if anyone experiences symptoms of COVID-19, or is unwell, similar to any other absence, they should stay home until they feel better. Islanders should seek medical advice and contact their GPs if they have concerns or if symptoms persist.

COVID-19 related absence will be treated as a managing attendance indicator in line with the managing attendance policy.

Please note, that if you are absent from work due to covid, this now counts towards normal sickness which means you will need to provide a medical certificate on the 3^rd day.
Although there are no policies or laws in place anymore regarding isolating, it is recommended that they stay home for 5 days.

Fire Evacuation Drills

All staff and students must comply with the following instructions.

On hearing the Alarm, evacuate your floor of the building by the nearest safe exit.

All lecturers/Tutors have a responsibility to ensure that the students under their care leave the building a.s.a.p.

Do not use the lifts.

Proceed to Assembly Point by the nearest safe fire exit.

Lecturers/Tutors must report to the Fire Officer (or his deputy) stationed near the allocated building assembly point and to their Heads of Faculties (if available) to confirm their students are out and accounted for.

No one must re-enter building.

Fire Marshals, just a polite reminder of your responsibilities

1) Upon the activation of an alarm all Fire Marshals should proceed immediately to the nearest Fire Marshal point on your floor (Red Fire Marshal Box: Contents – Hi-Viz Tabard, clipboard and forms, current evacuation procedures), then put on the hi-visibility tabard and take the clipboard and instructions and start to clear the floor room by room.

2) On your designated floor/s systematically check each room (including toilets) to ensure that all staff/students evacuate immediately. Direct all staff/students to the main assembly point for that building by the nearest exit (Included in current Fire Evacuation Procedures).

(a) Control, count and record all persons evacuated from your floor and report any missing persons to the Fire Officer (Duty Caretaker or first Fire Marshal to leave the building and reach the assembly point).

(b) Despatch responsible persons (if required) to entrance roads to direct emergency vehicles to point of fire and to prevent any other vehicle movement.

(c) Direct any first aiders to assist where necessary.

(d) Check staff/lecturers have assessed situation of disabled persons in their care.

3) Liaise with Fire Officer/Fire Brigade Officer in charge of emergency on arrival at evacuation point to verify that your floor is clear, and all staff/students have been evacuated.

4) Only when the Fire Brigade have instructed the Fire Officer/Fire Marshal to do so may you authorise the calling of ‘All Clear’ at the assembly points after which it is safe to re-enter the buildings.

5) “Record of Action” form to be completed and forwarded to the Operations Manager/Fire Officer as soon as the event is over.