CIS Update

Highlands College EBS Development Group

We are pleased to provide an update on the ongoing development of the college data systems by the College Information Systems Group (CIS). Out of the 24 aspects identified for improvement, we are proud to announce that 13 have been successfully completed or are in the final stages of sign-off. These include:

• Learner Profile – New report developed in onTrack to pull Key support information into a single document (SEN, MLL, English Proficiency, JPP, Access Arrangements, etc.)

• Maths & English – Highest grade report – dynamic report to show highest grade achieved in M&E and the course tutor group enrolled onto

• HoD dashboard

  • New chart to show Maths & English Attendance by Tutor Group

  • New chart to show holistic attendance for main aim plus any M&E attendance

• Automated email absence reporting to Employers for Apprenticeships

• Exam Registration – Automate exam registration process based on active enrolments

• Applications & Admissions

  • New workflow to automate offers to students based on progress status

  • Enrolment confirmation – New system created to enable student to electronically self-confirm acceptance of enrolment

  • Careers Portal – School career teacher access to update student application reference data

• Student AD Accounts – Duplication issue resolved minimizing issues with access to student accounts / O365.

• Bulk Correspondence – Template letter and printing issues rectified.

• Student Age – amended to show current actual age in EBS

• Student Safety Plan – now available for Examinations Team

• Document Control – Read only access to key student support documents.

• Xello Export file – career data collection

• Perlos integration export file for destination data collection

• Ontrack report for JPP and ALS attendance

• Register Marks by Percentage – New report with drilldown option by register mark.

These accomplished aspects represent significant progress in enhancing our data systems, ensuring efficiency, accuracy, and security across various college operations. We commend the hard work and dedication of the CIS team in achieving these milestones.

The remaining 11 aspects will continue to be actively developed, with a commitment to maintaining the high standards set in the completed phases. We anticipate that these remaining aspects will be addressed in a timely manner as we strive for continuous improvement in our data systems.

The CIS team remains open to feedback from the college community and encourages any input or suggestions regarding the ongoing development of our data systems. Your insights are invaluable in shaping the future of our information infrastructure. We express our gratitude to the entire college community for your support and patience during this process. Your collaboration is essential in our journey towards a more streamlined and efficient data environment. If you have any further questions or clarity, please do not hesitate in contacting any of the following leads:

• CIS Development –           Paul Antonio

• Curriculum Lead –            Tony Tyrer

• Support Service Lead –   Sharon Ward